Following is the Maker/Vendor Application and Agreement for the 2019 FLX Maker Fest. Applicants are highly encouraged to offer a hands-on activity or interactive exhibit to engage and inspire our Maker Fest Attendees! If you are willing to teach a skill, provide a hands-on project, demonstrate a trade, or share knowledge with attendees, the registration fee of $50 will be waived. If you are a Vendor only, there will be a $50 registration fee.
This application is due April 22, 2019. Successful applicants will be notified within 14 days of submission. We are looking for Makers, Manufacturers, Innovators, and Educators that are willing to share their creativity! This includes ANYTHING in any technical skills and/or in the areas of Science, Technology, Engineering, Arts, and Math, from Fiber Arts to Soldering, Juggling to Woodworking, Science Experiments to Jewelry Making. If you are a manufacturer, have invented something, have a STEAM-based program or skill, we'd love to hear from you!
Any questions? Please contact Leah Hamilton, Library Director, at 315.548.3120, or email FLXMakerFest (at) gmail . com.
FLX MAKER FEST: Saturday, May 4, 2019
Time: 11am – 5pm
Location: Phelps Library & STEAM Lab Makerspace/ Phelps Community Center, 8 Banta Street, Phelps, NY 14532
Contact: Leah Hamilton @ 315-548-3120 or email
Set-up Time: Friday, May 3rd from 4-6pm and Saturday, May 4th starting at 9am
Booth Specs: 10’ wide x 10’ deep
What will be provided for you: 1 table and 2 chairs
Electric is available at no cost, however, all needs must be requested in advance. Electrical needs communicated during the event cannot be met. Acceptable items plugged in include cash register and lights. Anything that heats or cools needs prior approval.
Power/Utilities: Electrical services are at a premium and all needs must be communicated well in advance of your arrival via an order form. Vendors are expected to bring any power strips needed to accommodate their order.
Security: Security officers to be on patrol during event. However, this in no way implies responsibility on the part of the FLX MAKER FEST sponsors for lost/stolen items.
Worker Entry: Each vendor will receive two vendor credential badges per booth set up. These badges are for working staff only.
Permits: If vendor will be selling merchandise, vendor will need to provide us with a copy of your valid New York State Certificate of Authority to Collect Sales and Use Tax prominently displayed at your booth and on file with the FLX MAKER FEST sponsors by April 28, 2019.
FOOD PRODUCTS: If you are making any food products available to the public, you must comply with New York State Health Department regulations and be properly permitted.
VENDOR hereby releases and forever discharges the FLX MAKER FEST sponsoring organizations, the Phelps Library, and their respective directors, officers, employees, agents and volunteers from any responsibility, personal liability, claims, loss or (including reasonable attorney’s fees) arising out of or in conjunction with VENDOR’S application to or participation in or involvement with the FLX MAKER FEST event.
VENDOR agrees that VENDOR shall assume full responsibility for injury to person or property of others, including employees, agents, patrons or other person, which shall occur by reason of VENDOR’S involvement or participation in the FLX MAKER FEST event.
VENDOR acknowledges and agrees that it is their understanding and agreement that the FLX MAKER FEST event and all sponsoring organizations, the Phelps Library, and their respective directors, officers, employees, agents and volunteers shall incur no liability whatsoever to, or on account of VENDOR, or VENDOR’S employees or agents, arising out of VENDOR’S participation in or association with the FLX MAKER FEST event. The FLX MAKER FEST event and all sponsoring organizations, the Phelps Library, and their respective directors, officers, employees, agents and volunteers will not be responsible for any injury sustained any vendors, workers or guests while within the exhibit space.
The VENDOR shall indemnify and hold harmless those listed above from and against any and all claims, liabilities or damages of whatever nature, including but not limited to, claims of bodily injury, death, personal injury, property damage, by whoever made, as well as the cost of litigation and attorneys’ fees arising from, based on or in any manner related to vendor’s activities in connection with its involvement in or participation with the FLX MAKER FEST event.